DRAFT MINUTES OF THE MCCPTA EXECUTIVE BOARD MEETING

Thursday, August 25, 2005 at the Carver Educational Services Center

(The draft minutes have not been approved. The following motions and resolutions were passed at the Aug. meeting. Those in bold were presented at the Delegates’ Assembly Meeting on Sept. 28, 2005 for consideration.)

A motion to add an additional $1,000 to the original amount needed for the audit.

Draft resolution of proposed revisions to the directory resolution:

Our July 7, 2005 executive board meeting had proposed resolutions based upon pro bono attorney’s recommendations. Motion to approve changes as recommended was carried over to August.

A motion to adopt the resolution and end it after the first resolve by putting a period after misuse. The resolution would then read:

WHEREAS each school year the local PTA units of the Montgomery County Council of PTAs (MCCPTA)

Typically compile and publish student directories that include personal and potentially sensitive information such as the names, street addresses and telephone numbers of students whose parents have agreed to have such

Information included, and

WHEREAS by common knowledge and accepted practice these directories are intended exclusively for the private use of the PTA and the local PTA communities to facilitate communication within their communities,

And are not intended to be used for any other purpose, and

WHEREAS it appears that an organization called the Citizens for Responsible Curriculum (CRC) has obtained copies of selected directories and used the information in these directories to develop a mailing list for a purpose inconsistent with the intended or appropriate use of the directories, and

WHEREAS this use of student directories by CRC in a manner inconsistent with the directories’ intended purpose has caused substantial concern among parents within the affected PTA communities, and

WHEREAS the PTAs in the affected communities are justifiably concerned that fears about potential future misuse of student directories could lead parents to withhold student directory information, thereby impairing a critical PTA asset,

NOW BE IT THEREFORE RESOLVED that the MCCPTA Executive Board expresses the sense of the Board that CRC has misused student directories and objects in the strongest terms to that misuse.

A motion to amend the above written motion so that it reads: the same, until the addition of reinserting the comma and (, and) after misuse, and

BE IT FURTHER RESOLVED that the MCCPTA Executive Board requests that CRC cease using information obtained from PTA student directories, and to return to the affected PTAs all copies of their directory information now in the possession of CRC, in whatever form the information may exist.

A motion to accept the resolution as amended.

A motion to submit Traci Fox as the MCCPTA nominee for the Family Life Committee with Kay Romero and Pam Moomau as the alternates.

A motion to add a May Delegate Assembly meeting.