Directory Resolution

DRAFT

WHEREAS each school year the local PTA/PTSA units of the Montgomery County Council of PTAs (MCCPTA) typically compile and publish student directories that include personal and potentially sensitive information such as the names, street addresses, e-mail addresses and telephone numbers of students whose parents/guardians have agreed to have such information included; and

WHEREAS in granting permission to be listed in the directory students and their guardians/parents are not granting permission to share that information more broadly; and

WHEREAS by common knowledge and accepted practice these directories are intended exclusively for the private use of the PTA/PTSA and the local PTA/PTSA communities to facilitate communication within their communities and are not intended to be used for any other purpose; and

WHEREAS the information contained in the directories are the property of the local PTA/PTSA; and

WHEREAS local PTA/PTSA units do not intend nor give permission for these directories to be used for solicitations, advertising, mass mailings, or any other purposes unrelated to the mission, objects and policies of the local PTA/PTSA or by any organization other than the local PTA/PTSA; and

WHEREAS the local PTA/PTSAs are justifiably concerned that fears about potential misuse of student directories could lead parents to withhold student directory information, thereby impairing a critical PTA/PTSA asset;

NOW BE IT THEREFORE RESOLVED that the MCCPTA Delegates oppose the use of student directories for any purposes not expressly approved by the local PTA/PTSA; and

BE IT FURTHER RESOLVED that the MCCPTA Delegates expressly oppose use of the student directories by non-PTA/PTSA sanctioned organizations for any purpose.

Proposed alternative language:

(1) BE IT FURTHER RESOLVED that the MCCPTA Delegates oppose the use of student directories for any purpose not in accordance with the objectives and mission of PTA, or by organizations not expressly authorized by the local PTA to use the student directory.

(2) BE IT FURTHER RESOLVED that the MCCPTA Delegates oppose the use of student directories by any group other than the PTA